Appointment Information

Working Title: Administrative Specialist II

Division/College: 3999-CLASS Col of Letters Arts Social Sciences

Department: 710-CLASS Theatre Arts

Location: Moscow

FTE: 1

Advertising Pay Range: $22.50 per hour or higher depending on education and experience

Is this position contingent on work and/or funding: False

FLSA Status: Classified

Type of Appointment: Full Fiscal Year

Position Overview:

The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

• Compose, proofread, edit and distribute a variety of business documents and routine reports
• Maintain schedules and event calendars
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
• Manage inventory
• Other duties as assigned

Required Experience:

• One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
• Using computer software and applications for word processing, spreadsheets, email and internet research
• Balancing a workload of assigned tasks to meet multiple deadlines

Required Education:

• High School Diploma or equivalent

Required Other:

• None

Additional Preferred:

• Bachelor’s degree in Business
• Understanding of financial transactions
• Strong or advanced analytical and problem solving skills
• Strong organization skills, detail-oriented, able to self-start, prioritize, multitask, and follow through

Physical Requirements and Working Conditions:

• None

Posting Information

Open Until Filled: True

Special Instructions to Applicants: This position remains open until filled with a first consideration date of December 1, 2026. To apply, please submit the following:

1) Current resume;
2) A letter of qualification addressing how you meet all required qualifications and any additional preferred qualifications;
3) Names and phone numbers for three professional references.

Visa Sponsorship: No

Degree Requirement Timeline: N/A - no degree required